Congratulations on being approved to attend an out of district conference. Here are documents necessary for assisting you with completing the payment and reimbursement of expenses for the conference.
- Please note that in providing this professional learning opportunity, the district must be fiscally responsible with federal funds. Therefore, the district has specific guidelines about paying for actual and necessary expenses incurred by the employee while on official district business. There are specific guidelines outlined in this document should an employee choose to take family member(s).
- Plan at least 6 weeks in advance to ensure all travel arrangements, accommodations, and payments are completed successfully.
- Please avoid using expedia or booking.com or other discount websites for securing hotels or flights due to their cancellation policies. Employees who choose to use these discount websites assume responsibility for any issues that may arise due to cancellations issues.
- Conference travel in June or July needs to be pre-approved by the Business Office to ensure reimbursements can be made in the correct fiscal year.
Conference Attendance Procedures: